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How to print an envelope in Google Docs?

This guide explains you how to create and print envelopes in Google Docs, using the Mail merge for Google Docs add-on. You can also find several other tutorials on how to use Google Docs to create and print labels.

Here is a summary of this step-by-step guide:

  1. Open a new document
  2. Open Mail Merge for Google Docs
  3. Select an envelope size
  4. Edit document
  5. Add merge fields
  6. Open the new document
  7. Preview before printing
  8. Print envelopes
Envelopes in Google Docs

1. Open a blank document

Create a new Google Docs document and leave it blank. This document will be used to create and print your envelopes.

New blank document in Google Docs

2. Open Mail Merge for Google Docs

In Google Docs, launch the Mail merge for Google Docs from the sidebar, then select "Envelopes". If you don’t have the add-on yet, make sure to install it first. After the installation, reload the document by closing it and reopening it.

Note: you might need to refresh your document page the first time to load the sidebar correctly.

Screenshot of Mail Merge for Google Docs

3. Select an envelope size

Within the sidebar, click on the envelope size, then look at the available range of sizes in the list. Over 30+ sizes are available. Note that DL envelopes are the most widely used, as well as Size 10 envelopes which are slightly larger. Once you have selected your envelope size, click on "Apply".

Screenshot of choosing an envelope size in Google Docs

4. Edit document

Edit the first page of the document with your desired envelope formatting. In our example, we've added the delivery address in the dedicated area of the envelope. You can customize the font, colors or text alignement using the formatting options offered by Google Docs.

Screenshot of editing envelopes in Google Docs

5. Add merge fields

If you want to print envelopes for a mailing list from a Google Sheets spreadsheet, click on "Select a spreadsheet" to link your mailing list. Then, you can add merge fields clicking on "insert a merge field", then selecting the fields you want to merge. Merge fields are useful to insert a personalized recipient name or address for example.

Here is guide that will help you make a mailing list in Google Sheets.

Screenshot of adding merge fields on envelopes in Google Docs

Once you are done, click on "Start mail merge". Your envelopes will be generated by the Mail Merge add-on and the merge fields will be replaced by the values from your spreadsheet.

6. Open the new document

Click on "Open" to access your newly created envelopes document. You can also download your envelopes in PDF or Word format.

Screenshot of Labelmaker having merged envelopes in Google Docs

7. Preview before printing

Check that your envelopes look as expected. If you need to make any changes, go back to the previous document, make your changes, and click again on "Open".

Note: If the header does not appear on the final document, you can add it directly on the first envelope of the final document, then the following envelopes will be updated automatically.

Screenshot of envelopes ready to be printed in Google Docs

Now that your document is ready and your envelopes look right, click on "File" > "Print". In the print dialogue, make sure to set the paper size to the adapted envelope format.

Print envelopes menu in Google Docs

How to print envelopes from Google Sheets?

To print envelopes in Google Sheets, install the Mail merge for Google add-on, then open a new Google Sheets spreadsheet.

From there, the process is essentially the same as printing envelopes from Google Docs shown above. You will just start from Google Sheets instead of a new Docs document.

Create & print labels in Google Docs

Labelmaker is the best way to mail merge labels within Google Suite. Create and print labels from a wide choice of label templates including Avery labels for Google Docs or Google Sheets.

Mail merge labels with images Install Labelmaker

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