Sometimes your label templates look perfect on screen but they are not printing correctly. You’re sure that you’ve done everything correctly but for some reason your printed designs are all wrong. We know that this situation can get quite frustrating. In this guide we will help you fix misaligned labels and give you other printing tips.
Follow our step-by-step instructions to fix the most common problems you might encounter when printing your labels. Here is a checklist of solutions you can use to correct your labels:
Your labels look correct on screen but are not printing correctly? The first thing you want to check is your printer settings.
Your labels are not lining up when printing, the bottom of one address is printed on the top of another address? This might be an indication that your labels contain too much text information or that your font size is too big.
Your labels are off center despite all your efforts? Make sure you are using the correct label templates.
Last but not the least, it’s recommended to do a test print first. If you want to avoid any issues in the future we strongly suggest that you run test prints before printing your whole series of labels.
Print first on a sheet of blank paper to check your design and alignment, and determine which direction to feed in your printer. You can place your labels sheet on top of your test print and check that everything is OK by transparency, using a window as shown below.
Still having troubles? Ask for help on our Google Forum. Make sure to share a screenshot of the issue you’re having with your labels and include useful information such as the label template you are using.
Mail merge labels not lining up? It's mostly caused by one the following issues:
The most common reasons why labels don’t print in the right place are:
If you can’t get addresses to format to the Avery labels or that a specific template is not working (5160 not lining up, 8160 not printing correctly…) then you might want to check the following to print your own Avery Labels at home:
When printing labels, variables are not taken into account? Nothing populates in the merge fields and your mailing list is not merging with the template. If you are unable to merge from Google Sheet to Avery labels, review the following:
In Labelmaker, uncheck "Show gridlines" before printing. This option is in the sidebar, just above the "Create labels" blue button. This will hide the gridlines.
If your images don’t show up, have a look at our guide on How to add images to labels in Google Docs.
In case you face this issue, try following our step-by-step instructions on How to make labels in Google Docs. At step 5, see how you can replicate the first cells to get a complete sheet of labels instead of just 1 per page.
Despite your efforts, your labels won't print in Word? Check the following:
Alternatively, try using Labelmaker for Google Docs. Labelmaker is the easiest way to print labels and replaces Microsoft Word’s mail merge. You’ll find all the label printing features you were used to in other mail merge solutions like Microsoft Word.
Print quality labels in a couple of clicks right from Google Docs.
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